Collaborate with teamspaces

Please note that some of these actions are not available on the mobile version of Oodrive Work.

Browse teamspaces

Search for a space

From the home page of your Oodrive Work application, you can view all available teamspaces.

1. Search for a teamspace using the search bar or filter the teamspace list using the tabs along the top of the page:

   • My spaces: includes your personal space and all the spaces you have joined.

   • Public: displays all public teamspaces.

   

   You can also sort the list of spaces by the criteria of your choice, using the Order by button:

   • Favorites

   • Highlighted (displays your organization's official teamspaces first)

   • Number of members

   • Creation date

   • Alphabetical order

2. View the tile of a teamspace to see its status (public or private) as well as the role you have been granted by the Owner(s).

   As a reminder, the roles are as follows:

   • Owner: you have full rights to manage and contribute to a teamspace.

   • Member: you can upload to the teamspace and edit, share or download the items it contains.

   • Guest: you will only have consultation rights on items in the teamspace.

3. To access a teamspace, click on its tile. You access the teamspace and all the files it contains.

To leave a teamspace and return to the home page, go to the side menu on the left and click on Back.

Choose how your spaces are displayed

You can change the presentation of your spaces according to your viewing preferences.

To do so, click the icon List with lines or List with tiles .

Create and manage teamspaces

Depending on the configuration made by your administrator, you may be able to create and manage new teamspaces. If you are appointed as Owner of a teamspace, you will also be able to undertake management activities.

Create a teamspace

1. From the home page of your Oodrive Work application, click Create a space.

   

2. Enter a name and a description for your teamspace, then select its visibility.

   As a reminder, the visibility options are as follows:

   • Public - Open to everyone : teamspace freely accessible to Oodrive Work users, enabling content to be centralized and shared widely.

   • Public - On request : teamspace whose access is subject to the Owners' approval. You must invite your colleagues or validate their access requests.

   • Private : teamspace whose existence is known only to its owners and the colleagues they have invited.

   If needed, you can change the visibility status of your space at a later date.

3. Click Create space.

Your new teamspace has been created. You can find it in the list of your teamspaces:

Modify the storage allocated to a teamspace

As the Owner of a teamspace, you can adjust the storage volume allocated to your teamspace, within the limits set by your administrator.

1. From the home page of your Oodrive Work application, click on the teamspace for which you want to manage storage.

2. In the menu on the left, go to the teamspace tile and click on the icon Modify space .

3. In the Configure the allocated storage field, enter a value, then click on the drop-down menu to select the size unit:

   • Megabyte (MB)

   • Gigabyte (GB)

   • Terabyte (TB)

   

4. Click Save.

You can return to this section at any time to modify your teamspace storage according to your needs.

Modify a teamspace

You can modify and reconfigure a teamspace for which you are an Owner.

1. From the home page of your Work application, click the teamspace you want to modify.

2. In the menu on the left, go to the teamspace tile and click on the icon Modify space .

   

3. Rename the teamspace and/or modify its description.

   

4. Change the way users can join your space by selecting a new visibility status: Public - Open to everyone, Public - On request, Private.

5. Enable Conversation by activating the Visible toggle switch.

6. Modify the storage allocated to your teamspace by entering a value and selecting the size unit:

   • Megabyte (MB)

   • Gigabyte (GB)

   • Terabyte (TB)

7. If you want to change the teamspace illustration, select an image in the list of available options.

8. When you have finished, click Save.

Manage teamspace members

Add members and define their permissions

1. From the home page of your Oodrive Work application, click on the teamspace for which you want to manage members.

2. In the navigation panel, click Members.

3. Click on Add members.

4. Using the address book, select the internal and external collaborators you want to add to your teamspace.

   

5. In the list of teamspace members, select the role you want to assign to each individual.

   

   As a reminder, the available roles are as follows:

   • An Owner have full rights to manage and contribute to the teamspace.

   • A Member can upload to the teamspace and edit, share or download the items it contains.

   • A Guest can only view and download.

     For more information, consult this summary table.

   Please note

   collaborators known as Partners (account without a license) may not become Owners.

6. When you have finished, click Invite.

Approve or reject joining requests

If you are the Owner of a public teamspace with on-request access, you will need to approve or reject joining requests made by your colleagues.

1. From the home page of your Oodrive Work application, click on the teamspace for which you want to manage members.

2. In the navigation panel, click Members.

3. Go to the Pending join list tab and do either of the following:

   • To reject a joining request, click Reject.

   • To approve the joining request of a colleague, click Accept and select the role you want to assign to them.

     

   You can use the search bar along the top of the tab to find a specific access request.

Modify members role

1. From the home page of your Oodrive Work application, click on the teamspace for which you want to manage members.

2. In the navigation panel, click Members then the List of members tab.

3. Browse the list of teamspace members and select the member whose role you wish to change.

   You can also search for a specific member using the search bar, or sort the list of members by Name, Email, or Role by clicking on the column headings.

4. Select the new role you wish to assign to the collaborator.

   As a reminder, the available roles are as follows:

   • An Owner have full rights to manage and contribute to the teamspace.

   • A Member can upload to the teamspace and edit, share or download the items it contains.

   • A Guest can only view and download.

     For more information, consult this summary table.

   Please note

   • Collaborators known as Partners (account without a license) may not become Owners.

   • You cannot modify the role of an Owner nor remove them from the teamspace.

Delete members

1. From the home page of your Oodrive Work application, click on the teamspace for which you want to manage members.

2. In the navigation panel, click Members then the List of members tab.

3. Browse the list of teamspace members and select the member you wish to remove from the space.

   You can also search for a specific member using the search bar, or sort the list of members by Name, Email, or Role by clicking on the column headings.

4. Click on the three dots next to the collaborator’s name you want to delete, then click Remove from this space.

   

Please note

You cannot change an Owner's role or remove them from the space. If you wish an Owner to leave the space, they must do so themselves. You can also request it from your administrator.

Deactivate or delete a teamspace

Join a teamspace

Depending on the configuration made by your administrator, you may view and join teamspaces you are not yet a member of.

Join a teamspace that is open to everyone

Some public teamspaces can be accessed freely.

1. From the home page of your Oodrive Work application, click Public to display all public teamspaces.

2. Identify the teamspace you want to join and click Ask to join.

You automatically join the teamspace with the Guest role. If necessary, a teamspace Owner can attribute another role to you.

Join a teamspace on request

Some public teamspaces are accessible only with the permission of the Owners. You must make a request to join them.

1. From the home page of your Oodrive Work application, click Public to display all public teamspaces.

2. Identify the teamspace you want to join and click Ask to join.

You must now wait for an Owner to accept your request. Once your request has been approved, you will be able to access the teamspace with the permissions defined for you by the Owner.

Join a private teamspace

The existence of a private teamspace is known only to its Owners and the individuals they have invited. You can only join a private teamspace if one of the Owners has chosen to invite you.

Set up an activity summary

You can subscribe to an activity summary for each teamspace you are a part of, regardless of whether you are a Guest, Member or Owner.

This allows you to track activities in real time and keep up to date with the latest actions of your collaborators, improving transparency in your project management.

1. From the home page of your Oodrive Work application, click on the teamspace for which you want to receive an activity summary.

2. In the menu on the left, go to the teamspace tile and click on the icon Manage my activity summary .

   

3. Activate the feature, then use the drop-down menu to select the sending frequency:

   • Immediately

   • Every hour

   • Every day

   • Every week

   • Every month

4. When you have finished, click Save.

The activity summary will be sent to you by e-mail at the frequency you have chosen.

You can return at any time to the Manage my activity summary menu to deactivate the summary or change its frequency.

Manage documents in a teamspace

Each member of a teamspace can intervene on the files it contains according to the rights granted by their profile (Owner, Member or Guest).

As an Owner or Member of a teamspace, you can interact with its documents as you would in My space. As a Guest, you only have permission to view and download documents.

For further information, please consult the following resources:

• Document management: Managing your sensitive documents.

• Rights granted by profile within a teamspace: Permissions summary.

Leave a teamspace

You can leave a teamspace at any time.

From the home page of your Oodrive Work application, click on the three dots on the tile of the teamspace you want to leave and select Leave the space.