Share management & activities

Monitor and manage files shared by users in Shares > Management & Activities. From here, you can intervene at any time to maintain control over any workspace files that have been shared, whether via link, email, read-only, drop folder, or collaborative folder.

Manage shared files by performing the following actions:

  • Reactivate shared files

  • Deactivate shared files

  • Delete shared files

Activate & deactivate shares

You have the option to intervene on the behalf of workspace users to activate or deactivate their shares, regardless of the share type (link, email, read-only, drop folder, collaborative folder). Deactivating a share renders it temporarily inaccessible until you, or the share creator, reactivate it.

  1. In the navigation panel along the left side of the page, click the Shares section and select Management & Activities.

  2. Click on the share that you would like to activate or deactivate from the list.

    Use the search bar and/or the filters to help find the specific share that you would like to manage.

  3. In the side panel along the right side of the page, you can verify the details of the share in each available tab:

    Info Recipients Activities

    • Start date, status, type location, size

    • User and Contacts with whom the files have been shared

    • Monitoring details regarding actions performed by each share recipient

  4. To activate or deactivate the share, click on the toggle switch located in the upper-right corner of the side panel.

    The color green indicates that the share is currently active. The status of the share will immediately update in the side panel, as well as in the tracking view. In the example below, the share has been activated:

Return to this section at any time to make changes.

Delete shares

You can delete shares created by workspace users regardless of the share type (link, email, read-only, drop folder, collaborative folder). Deleting a share will not only render it inaccessible to those with whom it was previously shared, but it will also permanently remove it from the share creator’s Manage sharing section.

Please note

After deleting a share, the original unshared files will remain available to the share creator.

  1. In the navigation panel along the left side of the page, click the Shares section and select Management & Activities.

  2. Select the share(s) that you would like to permanently delete.

    Use the search bar and/or the filters to help find the specific share that you would like to delete.

  3. To delete, click on Delete in the upper-right corner of the page, then click Confirm.

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